Friday, January 5, 2018

Workshop - Time Management Techniques at Gap Miners

The team at Gap Miners is almost totally new. It's been a while since we have had a session there. So when Ram asked me to do a half day workshop for the team specifically on 'Time Management Techniques' I was glad. It got the year off to a good start. It's a new topic for a workshop for me.

The entire team was present - Venkat, Dayakar, Swapna, Arun, Harsha, Siva, Srikanth, Avinash, Ketan, Praveen, Akshara, Sucharita, Supraja, Monisha, Shivasanker, Pavan, Veena, Subbaraju.

We started off with a general question on time management and what they thought it was and how it will help. They said it would help them plan better and be more productive. That was a good starting point.

Time and Energy - Two Resources

We looked at time and energy as the two main resources we have. We discussed that time management would increase productivity and efficiency and thereby lead to personal growth. One will be able to achieve more with less. And lastly, that time management involves planning ahead for productivity

Why Do People Plan?
Here, we stopped to get a perspective on the entire idea itself. I asked the team how many of them save money. Only two hands went up surprisingly. I asked them what they were saving up for. They wanted to buy a bike they said. So the next question was - why were those two planning and saving every month?

All their planning (management) was because they had a goal. So goals, are important to plan. Plans are important to be of different time frames so we can drill down to daily tasks. And then, we can use the time management techniques on these tasks.

The connection Between Goals and Planning
So we quickly discussed the importance of goals to bring in planning. If there are no goals there is no need to plan. It was a very young team and I was glad we could do the exercise.

Personal goals
I guided them through the broad personal goals - Career, Financial, Relationships, Material, Health, Spiritual. All of them were asked to write one goal for each over three periods of time - 20 years, 5 years and 1 year.

An example - Financial Goals
The simplest to address were financial goals - Monisha said she would like Rs. 1 crore in her bank by the 20 year mark. So I told her that if she saved 100 bucks a day starting today and saved 3000 rupees every month, she would end up with Rs. 36000 in a year. In ten years without any interest it would be 3.6 lakh and in 20 it would be 7.2 lakh. Withe the most basic of financial investing, she could easily reach her goal. It looked so easy I wondered why I had never done that. Perhaps I could start now!

SMART Goals
I gave them the age old method of setting goals - SMART Goals - Specific, Measurable, Actionable, Reasonable and Time Bound - and explained what they meant.

We looked at how, once we have a goal, we can work backwards and plan. Like I said, please save 100 rupees a day, Rs. 3000 a month from this month on. You will be better off for this practice.

Goals at the Work Place
Then we set goals for work - what were the goals they wanted to achieve at work for 1 year, 3 months and 1 month. Then they drew broad plans to achieve the same. The plans were broken down into tasks on a daily level.

The To-Do List
We drew a list of 25 tasks to do at work. This became the To-Do List.
Once we had the To-Do List we looked at the tools for time management

We broke for tea and joined again to discuss the tools for time management and productivity

1) Steven Covey's Time Management Quadrants.
Analysing time spent in the four quadrants - Q1, Q2, Q3 and Q4.
Q1 Urgent/Important (Crises, some calls, problems, deadline driven projects etc)
Q2 Important, Not urgent - (prevention, Personal Capability activities, relationship building, new opportunities, planning, recreation)
Q3 Urgent, Not important (Interruptions, some calls, some reports, some meetings, popular activities)
Q4 Not important, not urgent. (trivia, busy work, some mails, some phone calls, time wasters, pleasant activities)

Analyse how you are spending time and how much in each quadrant. Reduce Q4. Even Q3. Try to convert Q1 by working on Q2. The key is to finally get into Q2. Most people spend very little time in Q2.

https://www2.usgs.gov/humancapital/documents/TimeManagementGrid.pdf


https://www.businessinsider.in/A-26-year-old-time-management-strategy-can-help-you-become-more-productive-and-less-stressed-at-work/articleshow/50385896.cms

2) The second tool we discussed was a productivity tool and also a time management tool
6 Important things to-do list
This includes making a list of the 6 most important things the next day and then doing them one by one. Only after the first one is competed should one go to the second one. It's a classic.
https://www.realsimple.com/home-organizing/organizing/organizing-tips-techniques/ivy-lee-method-to-do-list

3) The third tool was the Pareto's Principle 80:20
Or more specifically how 20% of things bring 80% results. To identify the 20% in the tasks that can get 80% results. The team worked on their to-do lists.

https://www.forbes.com/sites/davelavinsky/2014/01/20/pareto-principle-how-to-use-it-to-dramatically-grow-your-business/#735f670a3901

It was a good session. I am certain that they would have got some clarity on some basics like goal setting, planning and executing well. Mostly I hope they start saving. I liked the four hour structure with a specific topic. Thanks Ram and Venkat and Dayakar at the Gap team!

Wednesday, January 3, 2018

After a Sunrise, A Full Moon

It has been in the pipeline for sometime - to watch the full moon on a wintry night from Koni's place at Shamshabad. One thing led to another and I found the perfect foil and also the perfect time to meet Koni and fulfill this wish. It was not very cold and the moon was beautiful - it rose shyly from the eastern horizon and looked full and ripe - even the color added to that. Some kind of a full orange moon that hung in the sky. So much so that a cry escaped our lips.
Me in silhouette
The moon rose slowly and gracefully, from the background till it occupied the foreground and the entire sky. And during this time we listened to several songs - My Way, She's Always a Woman, Holiday, Fix You and some more.

A perfect couple of hours. Everything was just right!

That's two things done. 2018 is off to a bustling start.

Weekend Cricket Lessons - The Indefatigable Baig Sir

This weekend was all about Baig sir. As he grows older I find that his energy is increasing, he spends more time at sessions. On Saturday, I reached the academy at 645 am, and it was pretty cold. Baig sir was already there at 625 apparently. He does not even travel by car - he rides his bike by himself. And then he took  the kids into a long drilling session where he showed them the drills of batting, bowling and fielding again and again. he has done this so many times and with such patience that I caught myself telling one of the parents that if I was in his place I would have done it twice and left it at that. I would have waited for the kids to show some progress. But Baig sir has this immense love for his wards that he teaches them the basics again and again, pointing out minor errors and asking them to repeat the drill. I left at 10 am because I was to meet my doctor and he was very much there - I sent some breakfast for him with Aditya and asked him to excuse me.
Pick up and throw!
On Sunday I was late again by his standards. I have given up all ideas of beating Baig saab to the academy. He was in rare form this day as well. Dealing with individuals and their batting, bowling and fielding, having a group session, chatting about their pluses and minuses. I spent time with my kids in the corner and we did some stuff about concentration which is something I am trying to teach them. Then he called everyone over and had a long long session. At 10 am I told Baig sir I will leave.
'No no,' he said. 'How can you leave? Why am I coming here? Wait.'
So I waited. Once again I asked at 1045 and once again got the same reply. It was only at 1130 when he was satisfied with the session did he wind up. The last 45 minutes he went over the basics again, standing in his usual style and not sitting on the chair provided for him. When I went he asked me to sit - I obviously did not. But watching him repeat the drills, the basics so late into the day, I was awestruck. Only if anyone truly loves what he is doing will have that amount of energy, patience.

I was glad I could watch him in action. Watch such rare passion in action. I left at 1130. I really don't know when he left. Indefatigable!

This Way is Easier Dad - Review on the Evening Hour Blog

A much cherished review from Priyanka, of 'Evening Hour'! Thanks Priyanka.

"The writing style was simple and interesting for my 9 year old son to read the book in just one sitting. My son liked that a four and half year old could be interviewed and particularly liked the answer to the question, "what is being happy?" - that which brings smile to a face."
http://blog.eveninghour.com/2018/01/book-review-this-way-is-easier-dad.html

Tuesday, January 2, 2018

The Year In Thought - 2017

Some thoughts that stayed with me through a year which seems to have made a shift inside me. A lot of my old arrogance was beaten down by reality, by my lack of understanding of it, and my understanding finally that I do not understand it like it perhaps is. One cannot help understanding or not understanding but surely the moment when you know that what you thought you knew was not what is, there is nothing to feel arrogant or brash about. I went to the beginner's space, to uncertainty and to not knowing. I gradually saw that some effort was just not working and perhaps I was barking up the wrong tree, that maybe I am doing something I should not be doing, that I missed some key step somewhere. In the end, I am humbler, quieter and definitely more confused. The good thing is that I know that I am confused. Even better is that I am ok with being confused, forever. If I figure it out great, if not, so be it.

Into this beginner's space came some great thoughts, from books, from people. Thoughts that I hope to imbibe and practice.

Chief among them is this from Zen Mind,Beginner's Mind
"Mindfulness is to be fully aware, to completely burn oneself in the act so much so that there is no trace left. Be one with the act. Forget yourself. Such mindfulness is love. It is also what they say being fully in the now. In this state one experiences compassion. One is willing to receive. One is humble. Focus on your breathing.'
'Not to do anything with gainful ideas.

Another thought from Tao Te Ching
'He who is content is rich.'

One from 'Dying to be Me' by Anita Moorjani
'I could have lived my life being fearless. I could have been what I really was - pure, unconditional love. It is when I stop expressing myself that my life turned inward and became the cancer. Live fearlessly. There is no judgment on your actions. Do not be afraid of your magnificence.'

One from Deepak Chopra's Sven Spiritual Laws of Success
Nonjudgment. Give gifts. receive gifts. Be aware. Defencelessness. Make a list, release it to nature. Detached involvement. How can I help.

From APJ Abdul Kalam's 'Wings of Fire'
'Prayer is nothing but connecting with the cosmos.'
'When we have an intention and leave it into the universe when we sleep, it will come true.'

Another one , anonymous, sent by Suresh
'Prayer is when we speak to the Universe. Meditation is when we are listening to it'

From the Autobiography of a Yogi
'We create our own reality through our thoughts and we can uncreate it as well'

From the Inner Game of Tennis
'The Self 2 knows what to do, trust it, ask it to execute it perfectly. Be nonjudgmental about the result. Self 2 is what taught you to walk, talk etc and it can surely do much better if we trust it and leave it alone. The language of Self 2 is visuals. Reduce the idle chatter in the mind by giving Self 1 something to be busy and let Self2 take over.'

Gratitude as a practice
Off Shobha's workshop - gratitude is slowly and surely sinking deeper into me. It is the fifth month that I am doing this practice and I can see how it has slowly crept into me. Not there fully yet but getting there. I sent 100 plus gratitude messages in the last couple of days and I am grateful I have so many people to thank.

Flexible and Open to all Possibilities - Abhinay's Hitchhiking
When I heard of how Abhinay hitchhiked - or even the way he reacted when he found his cousin missing from Bangalore where he was to meet him - I realised how wonderful it is to be so flexible, so adaptable. This is being present to reality, to adapt and flow with the new reality. Hitchhiking requires one to be open to all possibilities - people, cars, trucks, waiting, food, situations - anything could happen. I found that openness, that not being attached to one outcome or one way of doing, so freeing. I am so impressed with that mindset. Abhinay met many wonderful people in his journeys - surely he must have had some not nice experiences too - but overall it's the attitude that is worth imbibing.

Gathering them all together, I am more mindful, and compassionate. I have no gainful idea in my actions. I am content with what I have, this moment. I trust and listen to my Self2 and reduce the chatter of Self1 through mindfulness/meditation. I give easily and I receive.

I listen and I understand. I am nonjudgmental. I am grateful. I am not attached to one outcome. I am adaptable.

Welcome 2018 - Sunrise at Tankbund

Having slept at a decent hour and minus a drop of alcohol, I also decided to watch the sunrise at Tankbund. This involved getting up by 530 pm and it's pretty cold these days but I managed to do that and left. It seemed a bit hazy and it took me a while to find a place to park near the Eat Street, Necklace Road. From here we get a good view of the sun rising over the waters across the Hussain Sagar lake, from behind Tank Bund. I was needlessly worried about missing the sun because the sky was already coloring up a bit. I walked to find myself a suitable place to watch the sunrise.
The sweeper congregation!
Firstly I found that the Love Hyderabad sign was also here. Youngsters were clicking pictures on it - straight after a night of partying surely - going by their garish dresses. There were several such groups. I spotted one group of MCH sweepers in conference - probably gearing up for the hectic task of cleaning up the trash left by revellers of the night. It was an impressive congregation.
Placid
I walked past a bunch of youngsters playing a game - they had blindfolded one girl and she was trying to catch them. I ran away when I spotted her headed in my direction. I saw a couple of youngsters sitting casually on the stone seats and drinking their beer, engaged in some deep discussion. acche ghar ke hai, bungalow hain etc.
Peeking out - arrival!
Some office groups were there. Couple of young lovers were there, catching up on the 1st. I saw some broken beer bottles. All youngsters were playing and having fun. All oldies were seriously walking acting as if they do not care about all this unnecessary happiness. So what if its New Year? they seemed to say. One old man was actually fixing up a marriage proposal over the phone -
Some more clarity
I found a place and clicked some pics of the lake minus the sun. Then the sun appeared diffidently and only half. Then it rose and showed up in full. It rose until it started to make a path across the waters straight towards me and I waited until I felt the path reached me. For perhaps the first time, I felt where I was - on this earth, that had somehow revolved around the sun in its orbit, and there was the sun right there in front of me, and the hugeness of this whole affair hit me. I walked some more, clicked some more pics.
Reaching out - just as the Sun made a path
I the turned around and sat for a while. I could see young school kids playing football and they seemed the most in the moment of all. Full of fun and intense concentration - like the Zen book says - with no gainful idea except to fully play. The older youngsters were certainly on some gainful expedition - winning the attentions of the fairer sex was one surely. The older ones were completely lost in gainful ideas and were far away from fun.

I realised I needed to be less gainful. So I took off my shoes and socks and stepped on to the wet grass. It felt delicious. I walked around here and there, stretched a bit and felt very 'in the moment'. Satisfied with my spiritual practice which instantly made me superior to the rest of the world, I got my shoes back on and started the walk back.
Lovely
I saw the interesting way some of the buildings on the slum across the road were painted. Huge paintings - one whole building painted beautifully with the picture of a young man watching his mobile phone intently. They got that expression so right. And other houses too. Wow! Very creative idea and very well done too. Appreciate the painter.
The painted side - perfect!

I walked to the car and headed out. I had a breakfast meeting with Vasu so I drove to catch him at KBR and from there to Taj Mahal. I would have loved to go to the Taj at Abids, and realised that perhaps Vasu would have come to Tank Bund for his jog if I had asked him - a little later. Anyway, slowly does it. One thing at a time!
Another one
Welcome 2018 then. More mindfulness, more Self 2 and more decisions.

Monday, January 1, 2018

Wizard of Lies - Movie Review

The famous 64 bn ponzi scheme racket of Bernie Madoff is fresh in many people's minds. The 'Wizard of Lies' is all about Madoff's Ponzi scheme (names after one Mr. Ponzi who first ran this scheme). It starts with Madoff's children questioning him about some early payment of bonuses and Madoff finally, after several years of running the fraud, says he forged it all. There were no investments he says and as in a typical Ponzi scheme, older investors were paid very high returns through fresh investments and not through genuine operational profits. FBI steps in, there are arrests, media assaults and the family which has been kept in the dark suffers from the betrayal.

Madoff's beginnings are small.He borrows money from his father in law to set up a securities firm in the 1960s in his name. He hires his brother Peter and makes him Managing Director and his niece the compliance officer. His own children are given separate businesses to run. When the FBI comes in and the Madoff empire falls, Madoff accepts he is guilty of all charges. His older son Mark dies by hanging after two years. His younger son Andrew dies of Lymphoma in 2014. His brother Peter gets 10 years in jail. Madoff himself gets 150 years in prison. Somehow till the end, he seems to believe that he tried to help people and they were also guilty of being greedy. Robert De Niro is absolutely convincing as Madoff, he even looks a lot like him. Nice watch. I wondered why really - maybe we just love to watch misery.